Swum Add Guide

Using the `swum_add` Web Interface

The swum_add web interface helps simplify the process of creating accounts for students and teachers and other PPS staff members.

SECURITY CONCERNS:

There are a number of security concerns that must be considered while using the swum_add web interface. These are very important so please keep the following in mind every time you use this interface.

Swum_add currently makes use of a server based password scheme. After you enter your password once you will not need to enter it again until you restart the browser. This means that if you do not restart the browser and leave the computer anyone else can use it to make and delete accounts.
You should always make sure to restart the browser after you have finished adding accounts even if you are still going to be browsing the web.
In order to be able to use the swum_add web interface you must be in a special password file. If you attempt to access the swum_add interface without being in this file you will be refused access. If this happens please contact the info.ckp.edu webmaster.
Your broswer must be able to support password authentication. When you attempt to enter a restricted area a small windo should pop up asking for your username and password. These will be the same as your username and login password so it is doubly important that you never share your password with anyone.
The password for accessing swum_add is not updated like your login password. If you change your login password please let the info.ckp.edu webmaster know so they can make the necessary changes.

All of this might seem inconvenient but it is in place to protect you and your students. At some point in the future a more convenient and secure password scheme will be incorporated into swum_add.

USING THE SWUM_ADD WEB INTERFACE:

Using swum add is a simple task of click on the correct options. Don't worry if you make a mistake, the program will find the obvious ones and give you the chance to correct them.

Entering the Information

Step 1: Adding an account

The first step is to chose either a staff or student account to add. To do this you'll use a menu just like the one below

Step 2: Eneter the name

You will then need to enter the first and last name of the person you are adding.

First Name
Last Name

Its important to enter something for both the first and last names so the program can create a username for them.

Step 3: Choosing a username

In the next box you'll be able to enter a specifc username for this account if it is a staff account.

User Name

Student accounts will always be generated by the program. You'll see that the box already has the word Default entered. In the vast majority of cases you won't need to and won't want to change it from this.

Step 4: Assigning a location

The next step is to chose the location which this person will be using there account. This would be where their office is located or where they go to school.

School or Office Location
A-F	G-M	N-R	S-Z

You will only be able to make one choice out of the four menus. If you end up making more than one you you'll be given a chance to go back and correct it.

Step 5: Picking a user type

You now have to pick what kind of user this is from a menu just like the one below.

Type of User

If you are adding a staff account you can choose any of the options except student. If you are creating a student account you must choose student. The program will check for this and give you a chance to correct if if you made a mistake.

Step 6: Assigning the grade

You now have to choose what grade or grade range they are associated with. Again, you will be making your choice from a menu like this one below.

Current Grade

Students must be assigned a grade from k through 12 and staff must choose elementary, middile, high school, all levels or none.

Step 7: Setting up the mailbox site

You now need to pick a location where the user is going to receive their email. This will generally be the server at the site where they are located. However, you can set it to a server not on the list by selecting Alternate Site (which is the default choice) and enter the name of the server in the box below.

Where they should receive their mail

Or enter their deisred mailbox location here

You must specifiy a location for their mail box. Either from the list or in the alternate site box (as described above). If you leave these blank or enter a regular site and an alternate site the program will give you the chnace to correct this.

Step 8: Kerberos

If the account is eligible for kerberos access click the check box to enable it for the account.

Do they need Kerberos?

Both student accounts and parent accounts are not to be given kerberos access. If you attempt to give them kerberos access the program will give you the opportunity to correct this before it adds the account..

Step 9: Submitting the information

After you have entered all of the necessary information click on the submit button. If you want to clear the form of all your responses click on the rest button.

The Error Screen

If you have made a mistake in entering the information (such as giving a student Kerberos access) you will be sent to an error page after you click on the submit button. On this page you will be presente with a list of the mistake and how to correct them. At this point you should click on the back button. This will take you back to the previous form with all of the information you entered intact. All you will then need to do is make the corrections and resubmit the form.

A typical error page is reproduced below:

Incorrect Account Type

You are attempting to add a student account using the Add Staff Account action. Please go back and
correct this.

You may hit the Back button to edit the information you have entered or click on the link below to return to
a blank form.
Reset the Form

Confirming Your Information

If there are no errors in the nformation you have provided you should see a page which looks like the following.

You will be creating a ckp account for Chris Rapier
The account will have a username generated automatically from their name.
This person is located at ckp-staff and is associated with the none grade.
Their mail will be delivered to oberon.
They have been authorized for Kerberos access.

If the above information is correct please click the OK button below
It will take up to 30 seconds for the process to complete so please be patient

If everything is correct press the Submit button. The progess indicator (the flashing, the spining world, the flying clouds whatveer your browser uses) will go for around 30 seconds. You will then be presented with the Creation Acknowledgement screen. Assuming everything went according to plan you should see something like the following screen

The ckp account was added succesfully for Chris Rapier!
Username: [rapier]
Location: ckp-staff
Grade: none
Mailbox: oberon
Kerberos: yes

Return to Account Management

If there was an error in adding this accoutn you should receive and error report and specific directions. The most common error will most likely be that the program was unable to automatically generate a username for the staff account. If this happens just go back to the form and assign a unique name for that person.

If you have any questions regarding the web interface to swum_add please contact rapier@ckp.edu

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